Pine Ridge Ranch Property Owners Association

Board of Directors Meeting for 4-8-06

Prior to the Board meeting, the Board members listed below met at the Fort Laramie School, which was recently purchased by the Greater Fort Laramie Community Development Association (GFLCDA). The school is being considered for the location of holding the Second Annual PRRPOA general meeting. Discussion amongst those in attendance agree that the school will be an excellent location for the annual meeting. The school has a very large kitchen, auditorium, tables and chairs, etc. Bob Melonuk, leader of the GFLCDA, said that his organization has acquired liability insurance for the school and the rate for renting the whole school is $100 per day. We advised him that we would like to rent the school for the annual PRRPOA meeting on June 3rd and 4th. The PRRPOA group then traveled to the Tollefson residence for the board meeting.

The board meeting was called to order at 11:30 a.m. at the home of Arnold and Kathy Tollefson.

I. Attendance

Dick Gosselin - President

Arnold Tollefson - Vice President

Don Beamon - Director

Joseph Ginther - Director

Linda Gosselin - Secretary

(Matt and Callie Allred were absent due to car trouble on their trip.)

II. Previous Minutes

The minutes of the 3-4-06 board meeting were read by Linda and accepted as written.

III. Treasurer’s Report

Callie Allred was unable to attend the meeting (car trouble while on their trip). When she returns from her trip, she will issue the treasurer’s report to the board for approval.

IV. Old Business

A. Power Permits

A power permit will be drafted by Dick in consultation with Jim Huddleson of Wyrulec. The permit signed by the property owner and the PRRPOA Power Board will be required by Wyrulec before they will provide individual residential service along the buried plant within the Pine Ridge Ranch. Dick will ask Ann Schnelzer, our Association attorney, to review the permit. The signatures will need to be notarized. Then copies will be filed with Wyrulec, PRRPOA, and the property owner.

B. Roads

The power company has completed their work on cable placement and splicing. They are now working on restoration of the roads that were damaged during installation. Dick, Arnold, and Don will drive the roads tomorrow to evaluate the work required by the power company and determine those areas of the roads that will require work by the PRRPOA. Dick will also check the prices for placing a cement culvert on Pine Ridge Road through the major gully where wash out during a rain storm is most likely to occur. The list of identified requirements for road improvements will be provided to the Board at the next meeting for prioritization and budgeting.

Dick will also discuss the PRRPOA’s liability on private roads within the Pine Ridge Ranch with Ann Schnelzer. He will relay his findings to the Board.

Controlling weeds along the roadways was discussed. Arnold has volunteered to spray the roads with weed killer three times during the growing season; once the first of May, again the first of June, and the last the end of July. The Board agreed to reimburse Arnold for the cost of the spray. Arnold estimated the cost not to exceed $1,000.

C. Board Nominations

Two Board members will be leaving this year; Don and Arnold. Linda was directed to write a letter that will be mailed to all PRRPOA members to solicit Board nominations. This letter will be sent at the same time as the invitation to the annual meeting. Board nominations are due back by May 15th.

D. Nominating Committee

The Board agreed to be the nominating committee. Those who are nominated from the committee will be notified as soon as possible and asked to prepare a short speech that the nominees will deliver at the annual meeting. Voting will be handled at the meeting if a quorum is in attendance. If not, voting will be handled by mail.

E. Responses to late and unpaid dues

Certified letters were sent to those owing dues on March 27th. Arnold agreed to make final contact attempts by phone to contact those who have not yet paid their annual dues. Dick will ask Ann Schnelzer to send a final warning letter to those who do not pay identifying the approximate costs that the property owner will have to pay if a lien is filed. The Board agreed that liens will be filed on those owners who haven’t paid on May 1st.

G. Trash

Since there are still too few of us living on the ranch to support having trash pick up service, Linda agreed to pursue other options, possibly working with the town of Ft. Laramie. Linda will provide a readout of findings at the May Board Meeting.

V. New Business

A. Plans for General Meeting in June 2006

The General meeting for the members of PRRPOA will be held June 3rd and 4th at the Fort Laramie School. The General Meeting Committee met at the same time as this board meeting and gave the following readout to the Board:

June 3rd

2:00 p.m. Registration

4:00 p.m. General Meeting in the Auditorium

6:00 p.m. Catered Dinner

Following dinner will be a fun auction of items donated by the Tollefson’s.

Following the auction will be entertainment from the Beamon’s family.

June 4th

9:00 a.m. Cowboy Church Service

10:00 a.m. Catered Breakfast

Cost: $25.00 per person, $12.00 for children under 12. Tickets will be sold in advance.

The invitations will be included in the April 17th mailing to all members. The committee will develop the invitation and provide it to Linda for the mailing. The committee is also pursuing having a child care person available to entertain children during the meeting. The committee has a tentative menu and will take care of all catering requirements. The Board agreed to cover the cost of renting the school and the cost of providing complimentary non-alcoholic beverages. These costs are estimated not to exceed $500.

B. Review the CC&R and Bylaw vote result

Callie has been logging the results of the vote. When she returns from her trip, Linda will meet with her, both will validate the vote and present the results to the Board.

Upon review of the CC&R items 22 and 23, it was discovered that too much of item 22 had been crossed out. It should read as follows:

22. Amendments. This Declaration may be amended at any time by the instrument which has been signed by not less than sixty-six and two thirds percent (66 2/3%) of the total parcels comprising the Property and recorded in the office of the Goshen County Clerk. Each parcel of record shall be granted one vote.

A correction will be sent to all members on a form that will allow them to vote on this issue. It was also agreed by the Board that having item 22 notarized by itself would not be necessary; the notarization on the initial vote will suffice. It will be asked that members return it by May 15th so that results for the entire vote may be presented at the general meeting.

C. Power Permit Committee appointment

The Board discussed the need for an ongoing Power Permit Committee that would handle the issuance of power permits and related accounting in coordination with the Treasurer. The appointed members for the Power Permit Committee are Dick, Arnold, and Don. As stated above, Dick will devise a permit and present it to the committee for approval.

D. Setting the annual budget

The Board members will collect information and prepare to define the budget at the next Board Meeting.

E. Debbie Watson request

Debbie Watson, owner of property adjacent to the Pine Ridge Ranch, has offered to pay her fair share for usage of the private roads to access her property. She has agreed to pay an amount equal to the annual dues in consideration of her usage of the roads. She will not be a voting member of the PRRPOA since her property is not described within PRRPOA area. Linda will write a letter to be signed by the president stating such.

F. Correspondence

A letter was received by Fax from Lawrence J. Davis (letter on file with the Secretary). Larry has asked permission to use his Lot #52 for an RV park. The Board agreed in order to preserve and protect the ranch for the residential pleasure of all property owners that such a business would not coincide with said preservation. The Board is also not in favor of businesses in the Pine Ridge Ranch that would add additional burden on the roads. Also, water usage and commercial waste water disposal may not be within the realm of residential ranch use. This decision will be brought to Ann Schnelzer for review. The Board directed Dick to write a letter to Larry denying his request.

The next meeting will be held on April 29th at 10:00 a.m., place to be announced. The May meeting will be held on May 20th at 10:00 a.m., two weeks prior to the general meeting.

The meeting was adjourned at 1:48 p.m. Lunch was served. Thank you Kathy Tollefson, Deborah Ginther, and Linda Beamon for the great food!