Pine Ridge Ranch Property Owners Association
Board of Directors Meeting for 5-20-06
Meeting called to order at 10:15 a.m. at the home of Arnold and Kathy Tollefson.
I. Attendance
Dick Gosselin - President
Arnold Tollefson - Vice President
Don Beamon - Director
Joseph Ginther - Director
Matt Allred - Director
Linda Gosselin - Secretary
II. Previous Minutes
Linda read the minutes of the 4-29-06 board meeting. Joseph motioned that the minutes be accepted as written. Matt seconded. All board members approved.
III. Treasurer’s Report
Matt presented Callie’s treasurer report (attached). The report was accepted as written by all board members.
IV. Old Business
A. Power Eligibility Certificates
Linda presented the certificate for the Board’s approval. A unique serial number will be assigned to each certificate for validation purposes. The Board approved the certificate as written. The Board has received several inquiries relative to rebates of the power infrastructure construction project. Arnold and Dick, representing the project, met with First State Bank on May 17, 2006, to finalize the accounting of the project. Arnold and Dick stated that the construction of the infrastructure was completed and authorized a rebate in the amount of the difference between the Wyrulec contract and the money in the utility account be divided between all power project participants of record as recorded at First State Bank in Torrington in the utility account as of May 17, 2006. Participants whose money was received after December 1, 2005, will be charged interest per the letter dated Oct. 31, 2005. Any participants who join hereafter will not be included in the rebates as stated in the letter sent to the membership dated Oct. 31,2005. The Board will sign the certificates and the rebate checks from the utility account immediately following this meeting. The certificates and checks will be sent via certified mail. Wyrulec will be given a list of those who are authorized by payment of their share to be connected to the buried infrastructure.
B. Roads - discussion with the attorney
Arnold and Dick met with Ann Schnelzer, PRRPOA retained attorney, on May 17, 2006, to discuss several issues, one of which is liability of the Association on road safety. Ann will research this issue and report back to the Board.
C. Board Nominations
Two nominations were received by the Board: Don Beamon and Bill Rader. Both nominees are members in good standing. No other nominations were received. Arnold moved to accept these two nominations. Matt seconded. All Board members approved. These nominations will be presented for vote at the General Membership meeting on June 3, 2006.
D. Lien process
Dick recapped the opinions of Ann Schnelzer, PRRPOA attorney, as follows:
If the member who is delinquent on payment of dues lives in Goshen County, Ann suggested that we could file our own lien in small claims court, no lawyer necessary. Costs for filing include $10 filing fee, $20 per person serving fee. It will help if we produce a copy of the document that the member signed agreeing to pay the association dues.
If the member lives outside of Goshen County, either in Wyoming or out of state, we will need a lawyer to file the lien in both the Circuit Court and District Court. District court fees are $60 for filing. If the lien lasts more than 5 or 6 years, a revive request must be filed to keep the lien active.
Seven lots are delinquent in paying dues. The board agreed that letters should be sent to these people giving one last chance to pay their dues. Joseph motioned to send letters with a 30-days due date. Matt seconded. All were in favor. Callie will send letters via registered mail.
E. Freezing Dues for no road use
The Board discussed freezing the annual dues at $120 currently for those members whose property does not require PRRPOA ranch roads for access. Said dues will contribute to the ongoing business of the Ranch, including but not limited to legal fees, Board insurance, enforcement of covenant issues, association mailings and other expenses deemed appropriate by the Board. The Board reserves the right to review this amount annually. Arnold so moved. Joseph seconded. Motioned carried. Two negative votes by Don Beamon and Matt Allred; they objected based on the fact that all members bought property with full disclosure of association dues at time of purchase.
G. Plans for General Meeting in June 2006
The General Meeting Planning Committee, comprised of Deborah Raudins, Kathy Tollefon, and Linda Beamon, gave a read out of plans for the 6-3-06 meeting. Food, entertainment, and an auction are planned. Board members set a schedule to help the committee set up the Fort Laramie School for the event. All plans are complete.
H. Review the CC&R and Bylaw vote result
All measures and changes passed except for the issue of raising swine on the ranch. This item was defeated so no swine are allowed on the ranch. This information will be shared at the General Meeting.
I. Setting the annual budget for 2007
The Board agreed on the following budget for the 2007 calendar year:
Mailings $400
Legal Fees $2500
Board Insurance $1200
Recording Fees $1000
Road Maintenance $11,000
Any carry-over monies from one year to the next will be accrued to fund planned improvements to the roadways.
Snow Removal contingency. Motion by Matt to budget $3,000. The board has discussed snow removal and no contractors have been found to hire for this purpose. This money is to be used for emergency only. Seconded by Joseph. All were in favor. The Board discussed that all roads are as is and that members need to prepare for bad weather.
J. Road maintenance
Arnold thinks that there are too many culverts on the roads to do any good and that culverts will be lost during a major rain storm. He does not want any more culverts placed. He proposes that the board hire a consultant and form a committee to handle road maintenance. Arnold moved that we form committee. Matt seconded. Approved. Members of the committee are Arnold, Matt, and Terry Barnes. Arnold will contact Terry. Arnold motioned to set aside $500 for the consulting fee. Don seconded. Approved.
K. Debbie Watson’s request for easement
Ann Schnelzer will be directed to write an easement that grants Debbie Watson the right to use PRRPOA roads to access her property, which is not a part of the Pine Ridge Ranch development, in exchange for an annual amount equal to the regular annual dues paid by the majority of the members, currently $132 for 2006. All Board members approved this action. Debbie will not have a vote on association business.
V. New Business
A. Correspondence
Callie indicated that the rental for the PRRPOA PO box is due. Joseph moved to have Callie pay the annual fee; Matt seconded. Approved by all Board members..
B. Voting rules for CC&Rs and Bylaws
Discussion was held on the voting rules for CC&Rs and Bylaws. Ann Schnelzer, attorney, stated that in order to file the revised bylaws and CC&Rs properly, signatures must be notarized. Linda further clarified that the County Recorder said that a document signed by the Board would be enough to file with the county. So only the Board signatures need to be notarized. The PRRPOA records need to be retained to show how the membership voted.
C. General Meeting Agenda
The Board set the agenda for the General Meeting as follows:
After registration, see if enough attended to constitute a quorum. If so, meeting goes on.
Old Business
No old business from last years meeting.
New Business
1. By laws and CC&Rs vote review.
2. Dick to recap year’s work.
3. Variance issues must be issued in writing by members.
3. Arnold to discuss fencing issues.
4. Call for any other new business
5. Nominees introduced. Show of hand vote.
6. Break for new Board to meet.
7. Announcement of Officers.
8. Adjourn
The Board Meeting was adjourned 12:30 p.m. Lunch was served by Deborah Raudins, Linda Beamon, and Kathy Tollefson. Thank you for the delicious food!
The next meeting will be held on July 29th, 10:00 a.m., at the home of Matt and Callie Allred.