PRRPOA Board Meeting Minutes 10-27-07
Pine Ridge Ranch Property Owners Association
Board of Directors Meeting Minutes

Meeting was called to order at 8:45 by Terry Barnes in the barn, at the Tollefson’s

In Attendance:
            Terry Barnes-President            Jim Stover-Director
            Jerry Dyer-Director             Tona Mendoza-Treasure
            Chuck Leon-Director             Sharon Leon-Secretary
           
Members in Attendance:
Laurie Stover, Bob Neff, Chris Rader, Gary Golden, Dick Gosselin, Linda Golden, Linda Gosselin, Mary Jane Woods
                                                                                                                                                           
Prior to the meeting starting Arnold Tollefson addressed the board about a matter in the articles, # 18 concerning mobile homes and how the wording was posed. Also was concerned that there was not a vote on this. Linda Gosselin said there was. Sharon and Linda will check on this and let the board know. Arnold was also concerned about motions being made by members and not just the board. There was discussion on this, most felt anyone can make a motion; the board can then accept or not accept the motion.

Minutes:

Sharon read the minutes. Jerry motioned to approve, Chuck seconded, all approved

Treasure report:
Tona read treasure’s report. We have $17,480.29 in our bank account. Jerry made a motion to accept the report, Jim seconded, all approved.

Old Business:

Sharon read a letter from Wyrlec stating the board owed an additional $30,303.08. Board feels this is not correct if you go by the contract we had with them. The consensus was we needed a lawyer to look at the contract. Since there is still some concern about the lawyer the previous board used, there were suggestions made with the names of Jim Meier and Mike Warren to check out new lawyers. Jim wants to know who will contact these men. Chuck said he would contact them and find out if they work on a job to job bases or what and what estimate of cost would be.
Member Linda Golden made a suggestion to have a yearly audit to know where the money goes, while member Mary Jane Woods questioned using a CPA before an auditor. Everyone agreed we have to be careful with cost. Nothing was settled at this time.
Jim  read his reply to questions a member had sent to him. He wanted a response from board members and what they thought. Chuck made a motion to accept Jim’s reply. Jerry seconded, all approved.
The board would like members to send letters or e-mail and for quicker response call one of the board members, when they have questions. Also when sending e-mails please make your address clear as to who you are, if not it may not get opened up or deleted as a spam.
Tona asked about late dues, we have one from 06 and five from 07. She wanted to know does she just send out late notices, or do we give them a 5% late fee plus dues. There are questions about imposing late fees and proper procedures to put liens on properties.

New Business:

Arnold has a bill from Ft. Laramie community center for $10.75 for electric at the June annual meeting, and another bill for road work done on 27.5 miles of roads in the amount of $2,210. Jerry motioned to pay both bills, chuck seconded, all approved.

There was more talk about a five year plan for the roads; Linda Gosselin said Dick had started a road plan already. Sharon will find this road plan and the board will look at it and see if it can incorporate into the five year plan.

The board had made a committee of Terry, Jerry,  Chuck, Arnold, Dick to go look at roads and take pictures and project what needs to be done and what cost would be involved. Right now immediate fix is the bare spots 2nd is drainage. The board was given the names Keith Gibbs and Russell wells to check with about doing road work and cost.

Next meeting is set for 11-9-07 at 9:00am in the barn

Jerry motioned to adjourn the meeting, Chuck seconded, all approved.