PRRPOA Board Meeting Minutes 11-09-07

Board of Directors MeetingMinutes Meeting was called to order by Terry Barnes at 09:15 in the barn of the Tollefson’s

In Attendance:

Terry Barnes-President Bill Rader- Vice-President Jerry Dyer- Director Jim Stover- Director (by tel. conference)

Chuck Leon- Director Tona Mendoza- Treasure Sharon Leon- Secretary

Members in Attendance: Arnold Tollefson Mary Jane Woods

Minutes:

Sharon read the minutes from the previous meeting. Bill motioned to accept as written, Jerry seconded, all approved

Treasure Report:

Tona read the treasure’s report, Jerry motioned to accept as written, Bill seconded, all approved

Tona reported about homeowners association for non-profit need to file a annual tax return. The returns are due on the 15th day of the 3rd month after the end of our fiscal year. This is to be done on either form 1120-H OR 1120, depending on which results in the lowest tax.

For a CPA to handle this it would cost about $400 or $500 dallors depending on the booking involved.

Bill made a motion for Tona to contact the CPA and get this taken care of. Jerry seconded, all approved

Old Business:

Chuck made a report on the road conditions. Terry asked about board members bidding road jobs on the ranch, as he was looking into equipment for such jobs.

Names were brought up on who to contact for road jobs. Bill made a motion to get bids for gravel. Jerry seconded, all approved. Terry will make calls.

The board is still waiting to hear from Wyrulec on the additional cost for the power that was put in. If any additional cost is liable to the association it will come from the power account.

New Business:

Jim is working on a letter for the 94 members on the power account about the rebate checks. Jim made a motion to send the letter to the board for review. Chuck seconded, all approved.

Jerry made a motion to use Mike Warren for the board lawyer. Bill seconded, all approved.

Chuck will contact the lawyer and have him look at the contract with Wyrulec.

Bill also made a motion for the lawyer to look at the mobile home issue. Jerry seconded, all approved.

The board has allocated $10,000 for the road work and $5,000 to go to the cost of a lawyer. Chuck made a motion to approve, Jerry seconded, all approved.

There is still some questions on the letter by Linda Gosslin with lawyer Ann Schnelzer about Articles of Incorporation. Chuck made a motion to take Linda’s letter to Ann and verify answers with her and get a response with a written answer. J erry seconded, all approved.

A bill was brought to the board’s attention for the town of Ft. L aramie in the amount of $300. This bill was from the general meeting in June. A motion was made to check into this, and if not paid ,to pay it. This was seconded and all approved.

Jerry made a motion to adjorn. Jim seconded, all approved

The next meeting is set for Jan. 19th, a time to be set later.

Jerry asked to speak to the board before they left, he announced that he would no longer be on the board for health reasons. At the meeting in Jan. the board will discuss who to replace Jerry with.

Correction to minutes on meeting 11-09-07 was for the correct spelling of Wyrulec.