Board of Directors Meeting Minutes for 4-15-07

The meeting was called to order at 1:45 p.m. by Dick Gosselin in the “Boardroom” at Dick and Linda’s ranch following lunch.

I. Those in attendance were:

Dick Gosselin – President

Matt Allred – Vice President

Don Beamon - Director

Joseph Ginther – Director

Bill Rader - Director

Linda Gosselin – Secretary

Callie Allred – Treasurer

Deborah Raudins - Member

II. Previous Minutes

Linda read the previous meeting’s minutes. Bill moved to approve the minutes as read. Joseph seconded. All approved.

III. Treasurer’s Report

Callie presented the treasurer’s report (attached). The report was unanimously accepted as written. Callie also indicated that signatures need to be updated at the bank. Linda will gather the necessary signatures. On the PRRPOA Power Utility Account, signatures will be Dick, Don, and Matt. On the regular PRRPOA account, signatures will be Dick, Don, Bill, and Callie. As always, two signatures are required on checks.

IV. Old Business

A. Weed spraying

Dick presented his plan to have the Association purchase a sprayer and do the spraying along the roadways in the Ranch ourselves, since the cost of hiring it done is prohibitive. Matt moved to accept the plan which authorizes $875 for the purchase of the sprayer and such additional funds to cover the cost of Round-up type chemicals. Don seconded. All approved. Dick will place the order for the sprayer. Delivery will be in two or three weeks.

V. New Business

A. Delinquent Dues for 2007

Callie gave a report on those who have not yet paid their 2007 dues. The board directed Callie to mail the letter that Dick wrote to those who have not paid. Callie will send the letters out within the next week. All who are late after April 30, 2007, will be reviewed at the next meeting. The Board discussed filing liens on properties not paid by then.

B. Power Utility Account Rebates

One lot has paid the fee to be connected to the private electric lines within the Pine Ridge Ranch since June, 2006. Checks will be issued by Linda to those who are eligible for rebates. Checks will be mailed with the election ballot to be sent May 7th.

C. Road Work 2007

Dick presented a plan to have the association purchase a spreader/grader implement and tine harrow for maintaining the roads within the Ranch. The grader can be pulled behind any tractor having a three-point hitch, and the tine harrow can be pulled by any vehicle with a trailer hitch. The cost for this equipment is approx. $2, 900. It has been costing the Association $3,000 per time to hire a grader contractor to maintain the roads. Dick explained that a full-sized grader tends to push the gravel to the sides of the road because of the large blade. This spreader/grader implement is better suited to the terrain in the Ranch. Dick has arranged to have the spreader/grader demonstrated on the Ranch within the next week. He will contact the Board when the demonstration time is set so that available board members may attend. Bill made a motion for the Association to purchase this implement pending successful demonstration and acceptance. Joseph seconded. All approved.

D. Annual Meeting 6-16-2007

The Board discussed the difficulty in finding a location for the annual meeting. Matt related that the Fort Laramie Community Development Association has received a grant that will allow the old Fort Laramie School to be remodeled and serve as a Community Center. The construction will commence shortly. Matt will check to see if the auditorium at the school will still be operational for our annual meeting and get back to the Board. Callie will also check to see if the golf country club in Torrington is available. Dick had checked with the Holiday Express in Torrington and it is not available.

The Board discussed canceling the annual meeting this year. Several members indicated that travel arrangements may have already been made to come to the meeting. Also, it is a chance for property owners to hear first hand what the Board has been doing and ask questions. The Board agreed to proceed with finding a location.

If a location can be acquired, the Board agreed that Saturday would be the only day of events, no Sunday events. Dick will keep the Board informed of information related to location and further planning for the annual meeting.

E. Board Elections

Linda indicated that Don’s term was not expired last year according to the first general meeting minutes. So Don’s election at last year’s annual meeting was not necessary. Therefore, the two Directors whose terms will expire this June are Dick and Don. Dick and Don stated that they will rerun for election. Linda will send out a letter this week calling for nominations from the membership. The nominations will be due back to her on May 1st. She will then assemble the responses for the nominating committee. The committee will consist of the Board members not up for election and Linda. Since attendance at the annual meeting is not anticipated to represent a quorum, the Board agreed that the election should be conducted by mail. Linda will create the ballot for election and mail it to the membership on May 7th, after the nominating committee meets. Ballots will be tabulated and results presented at the annual meeting.

F. Grazing Rights on the Ranch

Callie asked about the recent installation of cattle guards on the Ranch roads. Also, cattle guards present additional maintenance complications on Ranch roads. Questions have already been raised by members relative to fences, grazing, etc. Dick related that Tollefsons reserved the right to graze cattle as part of the Agreement for Sale, item 15. Joseph moved to get a written opinion from Ann Schnelzer, PRRPOA retained attorney, on the extent of those rights. Matt seconded the motion. All were in favor. Dick will set up a meeting with Ann for this purpose. Dick will forward the opinion to the Board.

G. Updating Membership List

Callie and Linda expressed concern about maintenance of the membership information when lots change ownership. Dick said that the title company involved with such a transaction usually calls the home owners association to determine any assessments at closing. However, the PRRPOA has had very few calls of this nature. Dick agreed to meet with Kathy Tollefson before the next meeting to see if she has more recent information about lots that have changed ownership. Linda will update the membership list as appropriate.

Joseph moved that the meeting be adjourned. Don seconded. All approved. Meeting was adjourned at 2:45 p.m.