PRRPOA Board Meeting Minutes 9-4-07
Pine Ridge Ranch Property Owners Association
Board of Directors Meeting Minutes

Meeting was called to order by Terry Barnes at 10:20 in the barn at Arnold and Kathy Tollefson

In Attendance:
            Terry Barnes-President            Bill Rader-Vice President
            Chuck Leon-Director             Jerry Dyer-Director
            Tona Mendoza-Treasure            Sharon Leon-Secretary

Members in Attendance:
            Arnold Tollefson, Kathy Tollefson, Sue Barnes

Terry first talked about the disorder and disrespect shown the board and its members; he stated that this would no longer be tolerated.

Minutes:

Sharon read the minutes from previous meeting. Terry asked that an addendum be added to the minutes about Rolf Moeller and the interest still owed on the power. Terry then motioned for the minutes to be approved, Chuck seconded, all approved.

Treasure Report:

Tona had no treasure’s report at this time

Old Business:

Wyrlec;
With concern about the issue of what is owed to Wyrlec for the power, Bill would like to
Have an independent audit. Bill also made a motion for the audit, Jerry seconded, all approved
Rebate:
Board has decided that no rebate will be made until the problem of what’s owed Wyrlec is cleared up. It is also decided that a letter about the power and rebate be sent to the original 94 members who bought into the power. Jim Stover is working on this letter for the board.
Bank and designated signers:
The matter was brought up again about the bank (First State Bank) managing the rebate for the board. Also having the Tollefson’s as designated permanent signers along with 1 or 2 board members who have bought into the power. Arnold stated he also wants the bank to send out a yearly letter to all members. A motion was made by Bill for the bank to handle this matter, Jerry seconded, all approved

Lawyer:
Issue was brought up about the bill for lawyer Ann Schnelzer by the previous board. Jerry motioned to pay the bill, Chuck seconded, all approved
Power Bill:
Board wants Tona to send Rolf Moeller a letter in another 30 days to notify him if bill is not paid, everything will be turned over to the bank.

New business:

Lawyer:
Arnold feels it would be in the board’s interest to get a new lawyer. Chuck made a motion to look for a new lawyer and have them look at the articles and bring them to correspond with the By-laws, Bill seconded, all approved.
Weed control:
Because of the time of year the board wants Arnold to do the spraying, disking, and bleeding if needed. Arnold will give the board a bid for the cost. For the new season the board needs to bet bids for the roads and weeds. Bill motioned for Arnold to do the spraying if needed, Chuck seconded, all approved. Bill will get names for bids on the weeds and roads. A suggestion was made to start with the names, Russell Well, Jim Blocker, and Dave Cole.
Insurance:
Tona brought up the bill for insurance for the board for the year 2007-2008. Bill made a motion to pay the bill, Chuck seconded, all approved.
Web site:
Board talked about Tona handling the up date of contact info for the board members. She stated that her computer is not compatible with what is now set up. Also the current program is paid for thru Jan 2008. Bill made a motion for board to go ahead and buy a program compatible to Tona’s computer, chuck seconded, all approved.
Carry over:
Terry wants to know as a non-profit organization how much carry over of monies we are allowed to have. Tona will check this out and let the board know.
Dues:
The board wants Sharon to send a letter out to all members about the up coming dues. Board also talked about the increasing the dues. Chuck made a motion to table this talk until a later date, Bill seconded, all approved.
Meeting:
The meeting scheduled for 9-15 was canceled. The next meeting is set for 10-27-07 at 8am in the barn at the Tollefson’s.
Adjourn:
Bill made a motion to adjourn, Chuck seconded, all approved.