PRRPOA Board Meeting Minutes 1-19-08
Pine Ridge Ranch Property Owners Association
Board of Directors Meeting

Meeting was called to order by Bill Rader at 0910 in the barn of the Tollefson’s   

In Attendance:
Bill Rader-Vice-President       Sharon Leon-Secretary
Jim Stover-Director    Tona Mendoza-Treasure
Chuck Leon-Director

Members in Attendance: Laurie Stover, Mary Jane Woods                                                 

Before getting down to business, to clear up any misunderstanding Jim name is now on the deed for their property, making him a legal board member.  The board also discussed who to replace Jerry Dyer with, and everyone was in agreement to ask Mary Jane to replace Jerry. Jim made a motion to accept Mary Jane as Jerry’s replacement, Chuck 2nd, all approved.

Minutes:
Sharon read the minutes from the previous meeting with a correction to them by Tona for the spelling of Wyrulec. Jim made a motion to accept the minutes, Chuck 2nd, all approved.

Treasurer’s Report:
Tona read treasurer’s report, Jim motioned to accept the report, Chuck 2nd, all approved.

Old Business:
Chuck reported on the roads and what work had been done to them. As not much work could be done to them  before the end of the year, because of all the weather
Cost of what had been done was $1,128.92.
Snow blading at $100.00 hr. x 5 hr =$500.00,
Trucking gravel $60.00 hr x 5 hr = $300.00,
Gravel for $300.00 giving  a total of  $ 1,128.92.
Chuck also reported on the meeting with Wyrulec. They stated they had made a error, the association didn’t owe $30,000, the amount came to $8,000 instead. Our lawyer will talk to Wyrulec to see what kind of settlement can be made. Jim made a motion to continue using Mike Warren the lawyer, Chuck 2nd, all  approved.

New Business:
Bills to be paid for are: Town of Ft. Laramie $200.00, Web site $59.40, Lawyer $49.00, Roads 1,128.92. Jim made a motion to pay these bills, Chuck 2nd, all approved. Tona is working with a CPA about our fiscal year, and hold over on our monies. CPA said the fiscal year had to remain the same as now. (Jan-Dec.). She will work on a plan for a plan for a emergency money fund or monies held over at the end of the fiscal year.

Tona will be taking over handling the web site starting in Feb. She is working  on a few changes to make it more accessible for people to reach board members with their concerns, or to do change of addresses.

Jim gave all board members a copy of the letter he put together about the power buy in. Mary Jane made a motion to put the letter on the web site so anyone interested in buying into the power could get this information. Chuck 2nd, all approved.                                                                                                             

 Concerns:
Laurie Stover wanted to know what date the cattle would start grazing on ranch the ranch. Bill will ask Arnold for the dates, Tona will post these dates on the web if needed. Concerns tabled for future meetings are: 1) Sign at the front of the ranch. 2) A plan for weed control. Two sprayings are needed, spring and early summer. 3) A 2008 plan for the roads. 4) Aneed for signs about cattle on the roads.

Correspondence:
Sharon read letters of concern from property owners. Jim will address the concern of lots 55 and 71.

 Next meeting is set for 2-16-08 at 10:00                                                                               

Jim motioned to adjourn, Mary Jane 2nd, all approved.