Pine Ridge Ranch Property Owners Association
Board of Directors Meeting Minutes March 15, 2008

BOD in attendance: Jim Stover, Chuck Leon, Mary Jane Woods, Terry Barnes, Tona Mendoza (Treasurer)
Members in attendance: Laurie Stover, Gary and Linda Golden, Christine Rader, Jerry Dyer, Arnold Tollefson
Meeting was called to order by Terry Barnes at 10:15 am at the Tollefson’s (old general store saloon)

Minutes of the last meeting were read by Chuck Leon due to the absence of Sharon Leon.
Minutes were approved as read.
Treasurer’s report was read by Tona (see attached).  Approved as read.
Call for bills: Terry submitted a bill for road work in the amount of $1200, Tona submitted a bill for postage in the amount of $18.77, and for the CPA (Marilyn Fisher) in the amount of $390. Mary Jane moved to pay bills, Chuck seconded, all approved.

OLD BUSINESS

• Letter to power participants re. Wyrulec situation
  Jim read the letter composed for the participants. Discussion ensued and member questions were answered
  Chuck discussed meetings with the lawyer and current negotiations. Chuck read the letter submitted by the lawyer to Wyrulec offering to pay 50% of the approximate $8000 they say we owe. Wyrulec refused the 50% offer and is insisting we pay the full amount. It’s important to note that the additional road work agreement between Dick Gosselin and Jim Huddleston (Wyrulec guy) was a verbal agreement and no paper contract was generated.
• Road grading
  Terry talked about the work done by Jim Blocker. Mentioned there are several places that need new gravel. Chuck asked about the best way to deal with soft spots; Terry said it’s too early in the year to do much with the roads. Terry then talked about the entry area and leveling the gravel to meet the pavement. Also noted that once weather warms up will start hauling in gravel. He encouraged other board members to get bids, but stated he feels Jim is the best value.
• Chris Rader mentioned excessive speed on the ranch’s roads and how quickly that deteriorates the gravel beds. Suggested addressing this at the annual meeting in June.
• Annual Meeting
  Discussion about renting the 4H building at the Goshen County Fairgrounds for a cost of $100 with a $70 refundable deposit. This includes tables, chairs, kitchen and will hold 100 people. Mary Jane motioned to accept  rental of the 4H building, Chuck seconded, all approved
  Discussion about whether to cater or do a carry-in for the meal. Motion was made to check out caterers and select one based on a price range of $8-$10/ person. Motion was seconded, all approved.
• Articles of Incorporation & Bylaws & CCRs:
  Laurie had agreed to go through the Articles and Bylaws and note any discrepancies. She presented a line by line comparison of the two and noted what needs to be done to bring them into alignment. Laurie called the Secretary of State to find out the process for submitting changes. There is a $3 filing fee.
  Arnold again stated his view that any changes should be done by an attorney and not the board itself. Jim clarified that Laurie was simply identifying inconsistencies so that the board could then take the appropriate actions. Laurie also made a comparison of the CCRs. See attached for Laurie’s comparison.
  Re: Voting Ballots: Laurie suggested having someone pull all the ballots, log them and have them in hand when meeting with the lawyer.
  Motion made for Chuck to continue investigating the matter with Laurie and Chris Rader’s assistance, and to compile a package to take to the lawyer. Motion seconded, all approved.
• Ann Schnelzer:
  Mary Jane had not yet contacted Ann; will do so before next meeting.
• Ranch entry sign:
  Jerry Dyer is working on repairing the sign and will replace it when done
• Cattle on road signs:
  Arnold Tollefson has ordered the signs; they have not come in yet

NEW BUSINESS

• Gary Golden asked about cattle grazing on his private property. Arnold stated this issue is not a board matter, but between himself and the property owner. He also stated a property owner has two choices: 1) fence out the cattle or 2) talk to Arnold. Discussion ensued about open range and Wyoming being a “fence out” state.
• Unpaid dues:
  Tona raised the question about what to do with unpaid dues. Currently there is approximately $5000 in uncollected dues. Mary Jane suggested we ask the attorney about the cost/involvement in placing liens. Linda Golden discussed the collection procedure on the East coast. Motion was made to have Chuck talk to the attorney about the lien process. Motion was seconded, all approved.
• Board meetings done via the telephone:
  In reviewing the Bylaws, Laurie cited Article VIII, No. 2 requiring signed consent of all board members to act telephonically. Laurie produced such a consent form and circulated it for board members to sign. This consent form will be filed with the minutes.
• Proxies for annual meeting:
  Due to lack of quorum at the annual meetings, Laurie investigated various forms of proxy voting and distributed these to the board. She discussed the possibility of doing voting via the internet; she will investigate further. Board should compare the costs of mailing the proxies vs. on-line set-up fees
• Terry Barnes
  Terry discussed his current health issues and the possibility of being unable to carry out his duties as board president. He would like to remain on the board, but not as president. Discussed the vice president (Bill Rader) becoming the President in the event Terry steps down.
• 2007 Tax Return
  Mary Jane, Chuck, Sharon and Tona met with the CPA (Marilyn Fisher) to go over the tax return. Tax return was signed by Chuck and filed by the CPA. Tona will provide a copy to all board members.
  Filing Date: March 15, 2008
• Roads:
  Arnold suggests hiring a “road boss” as someone to remain consistent. Mary Jane stated she sees the value of a 5-year plan and hiring someone. Chuck stated that Terry Barnes is someone who knows how to work roads which is why he is valuable to have on the board.
  Question: Where is the current 5-year plan? Do we need to draw up another 5-year plan? Civil engineers have already done a plan; Chuck will check with the county re: 100-year plan. Suggestion made to have a plan to present to the association at the upcoming annual meeting. Jim suggested compiling a Top Ten List of Road Concerns and the money needed to address them. Have list for next meeting?
• Wyrulec
  Due to Wyrulec refusing the 50% offer of approximately $4000, and wanting to maintain goodwill with the power company, and after evaluating all angles of the issue, the board felt it was in the association’s best interest to resolve the matter quickly. Motion was made and seconded to pay Wyrulec the $8109.56. All approved.
• Correspondence:
  Mary Jane read an email from lot 118 regarding questions about building. She replied to the email directing them to review the CC&Rs
  Tona read an email from lot 17 regarding dividing his lot. Chuck said he would follow-up with this email.
• Discussion and clarification on Power buy-in on divided parcels:
  Board concluded that the power purchase is per original parcel, thus, once paid on the original purchase, no additional infrastructure power purchase is owed. However, running power from the box to one’s building site will include additional charges from the power company.
• Discussion and clarification on dues owed on divided parcels:
  Dues are owed on each parcel. If a parcel is divided, each division becomes a parcel, and therefore owes dues.

Meeting adjourned at 1:15 pm
Next meeting: April 12, 2008 at 10:00 am at Tollefson’s Old General Store saloon