Minutes of Pine Ridge Ranch Board of Directors Meeting – June 8, 2008

Board members in attendance: Jim Stover, Mary Jane Woods, Terry Barnes

Members in attendance:
Tona Mendoza (Treasurer), Callie Allred, Laurie Stover, Gary Golden, Jerry Dyer, Cathy and Arnold Tollefson, Bob Neff, Sue Barnes, Linda and Dick Gosselin

Minutes of the last meeting were read by Tona. Jim noted that in the road section, should be Jim Blocker, not Jim Stover. Minutes were approved with correction.

Treasurer’s report was read by Tona (see attached). Approved as read.

Old Business:

• Wyrulec
  Bill has been paid. Chuck was not present  to give a report on the situation
• Letter from lawyer
  Jim Stover read the letter of May 15 drafted by the lawyer.

Re: 10 votes per parcel.
Arnold wants to make sure it is filed correctly. Jim will contact County Clerk to find out what is required for correct filing.
Re: grazing rights
Arnold stated the problem is with the Wyoming fence-out law, not  with the sales contracts.
Terry wanted to know what initiated the question about grazing. Jim replied: Several land owners do not have the grazing rights statement in their contracts. Discussion about cattle on the roads. Roads are maintained by the Association but are owned by each member. All cattle guards put in by Arnold will be the sole responsibility of Arnold to maintain as well as any liability regarding them. It was suggested that Arnold state in written form his responsibility/liability regarding cattle guards.
Kathy clarified that the ranch is a lot and parcel –not filed as a subdivision. Mary Jane suggested we table the issue for the moment due to the other issues needing to be discussed today. Terry agreed and discussion was tabled.

• Letter of 5/28/08 from lot owner 185
  Jim read letter. Jim drafted a couple of comments and read them to the group (see attached). Essence of response was to ask that specific concerns be submitted in writing, specify assertions made in letter. Dick Gosselin addressed the board saying he takes exception to many things in the letter but especially that Arnold and Kathy were named. Dick read his drafted response to the letter (as a named person). Power committee was formed to deal with the power issue, not the board. Mary Jane made a motion to have Jim respond to letter via email and by certified mail. Seconded by Jim. All in favor.
• Trash
  Terry polled Gary and Callie on trash participation. Both were in agreement. Callie asked if the Board will assume any responsibility/liability with the trash containers or area? Board will not, it will be up to TDS to take care of containers. Terry has not talked to Gary Olson yet. Suggests getting the letter out to residents first. An informal poll was taken of those present —all were in agreement. Kathy suggested we should send a letter to all members regarding their future involvement in paying for trash collection once a resident on the ranch
  MJ will draft a letter. Dick suggested possible amendment to bylaws:  Include trash collection fee mandatory for residents. For those living on the ranch on a part-time basis, a reduced rate will be discussed with TDS

New Business:

• Weeds
  Discussion on options for hiring for spraying. Liability issue is what makes it so expensive. For example, when Rocky Mountain Spraying was contacted, their bid was $28,000 for initial application and then additional for spot spraying. It was suggested to get a sickle mower and mow weeds—less caustic than chemicals. Mary Jane wondered about using sheep/goats to graze the weeds. Arnold stated that cheet grass and weeds were the most invasive and cattle will eat the cheet grass. Terry will talk to Jim Blocker about doing some mowing.
  
• Road Repair
  Terry reported on current work Blocker’s done. Blocker would like to get paid for half the bid so that he can pay the gravel at purchase time. Terry hauled gravel with Blocker’s small truck and provided a list of where he placed gravel. Would like a large map for annual meeting to show where all work has been done on the ranch. Terry stated that the work Blocker has done thus far has been acceptable. Gravel is charged by the ton, regardless of truck size. Mary Jane motioned that we pay Blocker’s invoices. Jim seconded, all approved.
• Annual Meeting
  Building is confirmed. Terry will take control of meeting. Will ask other directors for input. Do we have an agenda for meeting? Jim read proposed agenda. Ratification of staggered terms still an issue.
  Need to check with Chuck and Sharon on meeting specifics. If anyone wants a copy of the financial report, may ask for one to be mailed/emailed. Registration desk should have sign-in log in order to ascertain quorum. Bob  Neff suggested  last years minutes be reviewed to make sure all action plans have been addressed.
• Meeting Order
  Terry would like to have more orderly meetings. Maybe have a pre-meeting to take care of business first before opening it to floor for other matters.
• Call for bills
  Terry submitted bills from Blocker for current road work completed.
  Tona submitted bill from lawyer and payment of senior center. Jim will contact lawyer to get a more specific breakdown of the bill.
• Cattle grazing issue: cannot continue to carry the financial burden of this question. Need to put the question to rest so we don’t continue to incur legal fees from this question.
• Next meeting: meeting date TBD. Community Center only  available on July 12 and 26—tentative date set for July 26.
• Meeting adjourned at  1:48 pm.